SMALL GROUPS COORDINATOR

SMALL GROUPS COORDINATOR

SMALL GROUPS COORDINATOR

Purpose:
The Small Groups Coordinator helps cultivate a healthy, connected small group ministry at HVBC by supporting group leaders, helping people find the right group, and keeping the church’s small group information organized and current.

Responsibilities

  • Support Small Group Leaders

    • Serve as a primary point of contact for small group leaders and provide encouragement, resources, and practical support.

    • Communicate regularly with leaders about upcoming opportunities, events, resources, and ministry needs.

    • Help new leaders understand expectations, available resources, and how to use Planning Center and Church Center.

    • Check in periodically with leaders to celebrate what is going well and identify areas where additional support is needed.


  • Connect People to Groups

    • Help individuals and families find a small group that fits their stage of life, interests, availability, and needs.

    • Follow up with people who express interest in joining a group.

    • Maintain awareness of group capacity and help direct people toward groups that are currently accepting new members.

    • Assist with launching or promoting new groups when there is a need.


  • Manage Small Group Information

    • Keep small group listings, descriptions, meeting information, leader information, and enrollment status accurate in Planning Center.

    • Regularly review active and inactive groups and communicate with leaders when information needs to be updated.

    • Work with church staff to ensure small group information is accurately represented on Church Center and other church communication platforms.


  • Coordinate Small Group Opportunities

    • Help plan and coordinate opportunities that encourage people to connect with small groups, such as a Small Groups Fair, group launches, leader gatherings, or seasonal enrollment opportunities.

    • Provide leaders with materials, sign-up sheets, table information, and other resources needed for these events.

    • Help communicate small group opportunities to the congregation through appropriate church communication channels.


  • Encourage a Healthy Group Culture

    • Help cultivate a culture where small groups are centered on Christ, Scripture, authentic relationships, prayer, and spiritual growth.

    • Encourage leaders to create welcoming environments where people can belong, grow, and care for one another.

    • Help identify needs or concerns within groups and communicate appropriate situations to church leadership.

Qualifications & Characteristics

  • A growing relationship with Jesus and a commitment to the mission and values of HVBC.

  • Relational, approachable, organized, and dependable.

  • Strong communication and follow-through.

  • Comfortable encouraging and working alongside volunteers.

  • Able to maintain confidentiality and handle sensitive group or member information appropriately.

  • Willingness to learn and use Planning Center and Church Center.

  • Previous small group leadership or participation is preferred.

Time Commitment

This is a volunteer ministry role with a flexible time commitment. The coordinator should be available for regular communication with leaders, periodic follow-up with group members, and planning or participation in key small group events throughout the year.

VOLUNTEER REQUIREMENTS

  • Attend Membership Class and sign membership covenant
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